Data Governance

Hilliard City Schools recognizes the need to prepare staff and students for an increasingly technological future. The District is committed to providing staff and students with the knowledge and skills necessary to navigate emerging technological innovations effectively and appropriately, including generative artificial intelligence (AI).

In addition, Hilliard City Schools is committed to protecting the privacy and security of all student and staff data. The adoption and implementation of any AI tool must adhere to existing data privacy and security policies that include, but are not limited to, Personally Identifiable Information (PII), FERPA, the Ohio Student Data Privacy Agreement (ODPA), and any other relevant state of Ohio and federal laws. AI tools should only access, store, or process data that is necessary, and must do so in a secure, transparent, and ethical manner.

AI systems are evaluated to ensure they meet rigorous standards for data encryption, access control, and responsible data use before they are made available to students on their school iPad and school network.

All Users (Staff and Students) must follow the terms of service, including appropriate age limits and usage rights.  In addition, Staff and Students must sign, and adhere to, the Hilliard City Schools Acceptable Use Policy.

Finally, Hilliard Schools uses a special version of Gemini called Workspace for Education.  Here are the differences between this version of Gemini and a standard personal account.