By-Laws of Hilliard InterSchool Parent-Teacher Organization
ARTICLE I: Name
The name of this organization shall be the Hilliard InterSchool Parent-Teacher Organization aka ISPTO.
ARTICLE II: Purpose
The ISPTO is organized exclusively for charitable and/or educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code or the corresponding section of any future federal tax code.
In keeping with this purpose, the ISPTO shall provide the structure and organization to:
A. Promote the welfare of each student through improved communication between the schools and community.
B. Provide assistance with district-wide projects as needed.
C. Provide assistance with activities that are of district-wide interest, sponsored by PTOs and other school support groups.
D. Serve in an advisory capacity to the administration.
ARTICLE III: Membership
Membership shall consist of the following individuals from the Hilliard City School
A. PTO Presidents
B. Two ISPTO delegates elected by their respective PTO
C. Building Principals or designee
D. Superintendent or designee
E. One Board of Education member
F. Representative from the Hilliard Education Association (HEA)
G. Representative from the Hilliard Education Foundation (HEF).
Ex-officio members of this organization include:
A. The elected officers of ISPTO
B. The past president of ISPTO
C. Any committee chairperson(s), if otherwise not qualified for membership
Section 3. The annual dues shall be voted on by the prior year’s voting members. Special fees may be requested at the discretion of the Executive Committee.
Section 4. All participating school PTOs are required to pay dues no later than October 15 of each school year. New schools shall be exempt from dues for a period of one year.
Section 5. Members shall have the right to attend and participate in all meetings and activities of the organization and shall have the right to vote on all issues before the membership, to elect officers, and to hold office.
Section 6. Only members of the ISPTO shall have the privilege of introducing motions, debating and voting at meetings of the ISPTO.
ARTICLE IV: Policies
Section 1. The ISPTO exists as a nonprofit organization. These by-laws shall be deeded the governing articles of the organization.
Section 2. No part of the net earnings of the ISPTO shall inure to the benefit of or be distributable to it’s members, trustees, officers or other private persons, except that the PTO shall pay reasonable compensation for services rendered and make payments and distributions in furtherance of the purposes set forth in Article II hereof.
Section 3. No part of the activities of the ISPTO shall be used in an attempt to influence legislation, and the ISPTO shall not participate in or intervene in any political campaign on behalf of or opposition to any candidate for public office (including the publishing or distributing of statements).
Section 4. Notwithstanding any other provisions of these Articles, the ISPTO shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code or the corresponding section of any future federal tax code, or by an organization to whom contributions are deductible under section 170(c)(3) of the Internal Revenue Code or the corresponding section of any future federal tax code.
Section 5. The ISPTO shall cooperate with the Hilliard City School District to support improvement of education in ways that will not interfere with the administration of the school and shall not seek to control the policies of the school.
Section 6. Upon dissolution of the ISPTO, assets shall be distributed to one or more non-profit funds, foundations or organizations within the meaning of section 501(c)(3) of the Internal Revenue Code or the corresponding section of any future tax code. Such distribution shall be made in accordance with all applicable provisions of the laws of
the state of Ohio.
Section 7. Monies derived from ISPTO functions and other sources shall be deposited in the treasury and recommendations for expenditures will be voted on by the general membership.
ARTICLE V: Officers
Section 1. The officers shall be: President, Vice President, Secretary, Treasurer and the HCSD Superintendent or designee.
Section 2. The Executive Committee shall be composed of the elected officers and the HCSD Superintendent.
Section 3. The term of office shall be for one year and not more than three consecutive years in the same capacity, unless there is no other candidate presented, and the current officer accepts.
ARTICLE VI: Duties
Section 1. The president shall preside at all meetings, see that ISPTO by-laws are enforced, coordinate the work of the officers and appoint committees as necessary.
Section 2. The vice president shall preside in the absence of the president.
Section 3. The secretary shall keep accurate records of all meetings and attend to all correspondence. The secretary is responsible for the roster as well as distribution of minutes, and agendas.
Section 4. The treasurer shall have custody of all monies of the organization, pay the authorized bills and furnish a treasurer’s report at each meeting. The treasurer shall keep a full and accurate account of all receipts and expenditures. All financial records are to be on file for a period of seven (7) years. The treasurer shall have the books audited annually at the discretion of the board.
Section 5. The HCSD Superintendent shall work in consultation with the President setting agendas, calendars and coordinating the maintenance of Central Office files which contain this organization’s minutes, reports, rosters, by-laws and the by-laws of each participating PTO.
Section 7. The treasury shall not be depleted to less than $100.00 at any time during the fiscal year, including year-end, with the fiscal year being July 1 to June 30.
Section 8. The treasurer has the authority to make disbursements in accordance with the budget adopted by the ISPTO general membership and executive committee and will request executive committee approval for any items deemed to fall outside these guidelines.
Section 9. Each member of the executive committee shall keep written records and pass them to his/her successor within thirty days after the term of office.
ARTICLE VII: Meetings
Section 1. The executive committee shall meet prior to the start of the school year at a time, date and place determined by the president. The executive committee shall compose a calendar of events and meetings dates and an annual budget for the upcoming year at this meeting. This meeting shall be open, however only executive committee members shall be eligible to vote.
Section 2. General membership meetings shall be held regularly during the school year at a time, date and place determined by the executive committee.
Section 3. A quorum for the general membership meetings shall consist of those members present. Every act or decision done or made by a majority of the members present at a scheduled meeting is considered an act of the ISPTO. Each member shall be entitled to one vote unless a majority of members present designates the vote as a “controversial issue”. Under these circumstances each member school and Central Office shall be entitled to one (1) vote.
Section4. Special meetings may be called by the president upon a three-day notification of each member of the executive committee.
Section 5. All meetings shall be open to the residents of the Hilliard City School District.
ARTICLE VIII: Elections
Section 1. A nominating committee of three to five members will be elected or appointed approximately 60-90 days prior to the last meeting of the school year. They will prepare a single slate of nominees for the office of president, vice president, secretary and treasurer.
Section 2. The slate of candidates shall be presented by the nominating committee at the second to the last general membership meeting. Additional nominations may be made from the floor. Candidacy shall be limited to those who consent to serve if elected.
Section 3. The slate of nominations shall be voted on by the general membership and installed at the last general membership meeting of the school year.
Section 4. Any elected office that becomes vacant shall be filled by presidential appointment with majority approval at the next general membership meeting. In the event of a vacancy in the office of president, the vice president shall assume the office, as president and a new vice president shall be appointed.
ARTICLE IX: Non-Liability of Officers
Section 1. The elected officers and members of the executive committee shall not be personally liable for debts, liabilities or other obligations of the ISPTO.
Section 2. The elected officers and members of the executive committee shall be indemnified by the ISPTO to the fullest extent permissible under the laws of the State of Ohio.
ARTICLE X: Parliamentary Authority
Section 1. The rules contained in the currents edition of the 21st Century Robert’s Rules of Order shall govern the ISPTO in all instances when they are applicable and not inconsistent with these by-laws or any other special rules the organization may adopt.
ARTICLE XI: Changes or Amendments of By-Laws
Changes in the by-laws must be approved by a majority of the executive committee prior to presentation at a general membership meeting.
These by-laws may be amended at a general membership meeting of the ISPTO by a two-thirds vote of the members present.
Should any of the provisions or portions of these by-laws be held unenforceable or invalid for any reason, the remaining provisions and portions of these by-laws shall be unaffected by such holding.
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