Requirements

Step 2: Requirements for Enrollment

Please check your specific grade level for additional eligibility requirements

As you prepare to register your student, it is important to be aware of the procedure the District has established so that the process can go smoothly. To register in the Hilliard City School District it is the parent’s/legal guardian’s responsibility to provide the following documents:


1. PROOF OF RESIDENCY – Two are Required

Choose your first document from the A list and the second document must be provided from the B list:

A. First Proof of Residency Options

B. Second Proof of Residency Options

  • **Up-to-Date Rental/Lease Agreement with custodial parent’s name (and ALL adult residents) listed and signed by the landlord/rental agent; or if on month-to-month lease, please obtain a Statement of Occupancy from the Welcome Center for the landlord to complete and sign, listing everyone living at the residence. (This should be provided in addition to a copy of the signed lease.)
  • Current Mortgage Statement with custodial parent’s name listed
  • Purchase/Contract Agreement to buy/lease property (if within 90 days of enrollment)
  • Official Confirmation of address change filed with the US Postal Service mailed to your new address
  • Current (within 30 days) Utility Bill, in custodial parent’s name showing service address at Hilliard Schools’ residence
  • Current (within 30 days) Government Mailing (i.e., child support, government assistance)

*If your mortgage statement or utility bills are processed through a type of online payment, it is your responsibility to obtain current statements, as required.

*If you share a home or apartment with another family, please contact the Welcome Center at (614) 921-7096.

**All signed rental contracts must accompany the attached HCSD Residency Verification Release.


2. BIRTH CERTIFICATE

The original or a certified copy of your child’s birth certificate.(If you do not have your child’s birth certificate, contact the Bureau of Vital Statistics in the city your child was born to request another copy. It can take up to three weeks to receive this birth certificate. Please plan accordingly.)


3. OFFICIAL IMMUNIZATION RECORD:

If you have an incomplete record or you do not have one, please contact your physician’s office for a copy of this record. You MUST bring this when registering your student even if it is not complete.

View Required Immunizations

Required immunizations

Diphtheria, Tetanus, Pertussis (DTP)

  • Kindergarten: Four (4) or more doses of DTaP or DT, or any combination. If all four doses were given before the 4th birthday, a fifth (5) dose is required. If the fourth dose was administered at least six months after the third dose, and on or after the 4th birthday, a fifth (5) dose is not required.
  • Grades 1-12: Four (4) or more doses of DTaP or DT, or any combination. Three doses of Td or a combination of Td and Tdap is the minimum acceptable for children age seven (7) and up.
  • Grades 7-12: One (1) dose of Tdap vaccine must be administered prior to entry.

Polio

  • K-8: Three (3) or more doses of IPV. The FINAL dose must be administered on or after the 4th birthday regardless of the number of previous doses. If a combination of OPV and IPV was received, four (4) doses of either vaccine are required.
  • Grades 9-12: Three (3) or more doses of IPV or OPV. If the third dose of either series was received prior to the fourth birthday, a fourth (4) dose is required; If a combination of OPV and IPV was received, four (4) doses of either vaccine are required.

Measles, Mumps, Rubella (MMR)

  • K-12: Two (2) doses of MMR. Dose one (1) must be administered on or after the first birthday. The second dose must be administered at least 28 days after dose one (1).

Hepatitis B

  • K-12: Three (3) doses of Hepatitis B. The second dose must be administered at least 28 days after the first dose. The third dose must be given at least 16 weeks after the first dose and at least 8 weeks after the second dose. The last dose in the series (third or fourth dose), must not be administered before age 24 weeks.

Varicella (Chickenpox)

  • K-8: Two (2) doses of varicella vaccine must be administered prior to entry. Dose one (1) must be administered on or after the first birthday. The second dose should be administered at least three (3) months after dose one (1); however, if the second dose is administered at least 28 days after the first dose, it is considered valid.
  • Grades 9-12: One (1) dose of varicella vaccine must be administered on or after the first birthday.

MCV4 (Meningococcal)

  • Grades 7-9: One (1) dose of meningococcal (serogroup A, C, W, and Y) vaccine must be administered prior to entry.
  • Grades 12: Two (2) doses of meningococcal (serogroup A, C, W, and Y) vaccine must be administered prior to entry.

TB Testing

  • Hilliard Schools requires any student born outside of the United States to have a tuberculin skin test. Hilliard Schools also requires any student who has spent one month (32 days) or more days in a high-risk TB country to have a tuberculin skin test. Enrollment for new students may be deferred until documentation of a negative TB test or negative chest x-ray is received by the registration compliance officer. Re-entry for students who have traveled outside the United States for more than one month (32 days) may be deferred until such documentation is received by school personnel.

4. CUSTODY PAPERS

(If applicable) Per State of Ohio Law, (ORC 3313.672) and the Missing Children’s Act, we are required to have an official, court stamped custody document when both natural parents are not in the home.


5. OTHER DOCUMENTS (If applicable):

Individualized Education Program (IEP), Multifactored Evaluation (MFE), Evaluation Team Report (ETR)

 

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