Hilliard City Schools
Registration for Kindergarten: Next School Year
Registering your child for the 2013-14 school year is a 4-step process:
Contact the Hilliard City Schools Records Compliance Office at 921-7096 if you are unsure of which elementary building is the “home” school for your child.
Registration Date Has Passed
The assigned registration day for your child’s elementary school has passed, please call 921-7096 to schedule a registration appointment as soon as possible.
You will need to complete the online registration form before your scheduled appointment. On the day of your registration appointment, one of the custodial parents or guardians must bring the required documentation to the Central Office Annex (5323 Cemetery RD., located behind the main Central Office building). When all necessary registration documents have been received, you will then make an appointment for kindergarten screening on your school’s assigned day.
Screening will take place at our Central Office Annex, located at 5323 Cemetery Road, Hilliard OH. View Map
Students will not be screened until all required paperwork is submitted. On the screening day, your child will be escorted to an area where vision, speech and school-readiness assessments are done. Please plan to spend about one hour completing the screening process.
Frequently Asked Questions:
How do I schedule a registration appointment?
Use these links to go to the online scheduler, SignUp Genius, to select your appointment time. View the sign-up help document.
What do I need to bring to the registration appointment?
Please make sure you completed your online registration form before your scheduled appointment. Bring all appropriate documents to the meeting. We will need to copy the child’s
birth certificate, official immunization record, parent proof of residency, proof
of custody (if applicable) or proof of “pending” custody. If
you are unsure about what to bring, please call our Records Compliance
Officer at 921-7096. Only completed packets with all required
documents will be processed. (Children should not attend)
How do I schedule an appointment for screening?
When all necessary registration documents have been received, you will then make an appointment for kindergarten screening on your “home” school's assigned screening day. Students will not be screened until all required paperwork is submitted. Screening dates are time sensitive, therefore parents should submit all registration documents on their identified registration day.
What should I expect during screening?
District-trained kindergarten screeners will screen your child. This
is not a pass/fail screening. A school nurse will evaluate general
health: vision, speech and any learning-related function will
also be evaluated. Your child will spend a short time listening to
a story, playing and interacting with other children. You can expect
this process to take approximately 60 minutes.
What if I missed my registration day in February?
Fill out the online registration form or visit our New Student Welcome Center located in the Central Office Annex, 5323 Cemetery Rd, Hilliard, OH. You will then need to bring in all of your registration documentation to the Record Compliance Officer by calling 921-7096 to schedule an appointment.
When and where can I apply for an intra-district building
transfer?
Elementary Transfer Request forms will be available in all school buildings and at the District's Central Office on March 4. They must be received by the end of the business day on April 9.
Transfer forms must be completed and returned to: Mrs. Leslie McNaughton, Assistant Superintendent, 5323 Cemetery Road, Hilliard, OH 43026.
Who can I call for more information?
Alton Darby
Elementary…………………………………... 921-5000
Avery Elementary…………………………………………. 921-5100
Beacon Elementary………………………………………... 921-5200
Britton
Elementary………………………………………… 921-5300
Brown Elementary………………………………………... 921-5400
Darby Creek
Elementary………………………………….. 921-5500
Hilliard
Crossing Elementary…………………………….. 921-5600
Hilliard
Horizon Elementary……………………………… 921-5800
Hoffman
Trails Elementary……………………………….. 921-5700
J.W. Reason
Elementary…………………………………...
921-5900
Norwich
Elementary………………………………………. 921-6000
Ridgewood
Elementary……………………………………. 921-6100
Scioto Darby
Elementary………………………………….. 921-6300
Washington Elementary…………………………………… 921-6200
Kindergarten Registration and Screening Dates for the 2013-14 School Year
Please review the Registration Requirements.
NOTE: Screening will take place at our Central Office Annex, located at 5323 Cemetery Rd., Hilliard, OH. View Map
Dates
| Elementary School | Registration must have an appointment |
Screening Dates must have an appointment |
Phone Number |
| Alton Darby Elementary | February 5 | March 11 | 921-5000 |
| Avery Elementary | February 11 | March 15 | 921-5100 |
| Beacon Elementary | February 14 | March 20 | 921-5200 |
| Britton Elementary | February 20 | April 3 | 921-5300 |
| Brown Elementary | February 13 | March 19 | 921-5400 |
| Darby Creek Elementary | January 28 | March 4 | 921-5500 |
| Hilliard Crossing Elementary | January 29 | March 5 | 921-5600 |
| Hilliard Horizon Elementary | February 25 | April 8 | 921-5800 |
| Hoffman Trails Elementary | February 19 | April 2 | 921-5700 |
| J. W. Reason Elementary | February 12 | March 18 | 921-5900 |
| Norwich Elementary | February 21 | April 5 | 921-6000 |
| Ridgewood Elementary | February 7 | March 13 | 921-6100 |
| Scioto Darby Elementary | February 6 | March 12 | 921-6300 |
| Washington Elementary | February 4 | March 8 | 921-6200 |
Registration for kindergarten will not be complete, and students will not be added to class rosters, until all items are submitted and approved by the District Records Compliance Officer.
Requirements for Enrollment
As you prepare to register your student, it is important to be aware of the procedure the District has established so that the process can go smoothly. To register in the Hilliard City School District it is the parent’s/legal guardian’s responsibility to provide the following documents:
1. PROOF OF RESIDENCY
Proof of residency may be either a current monthly mortgage statement or declaration page from a current homeowner’s insurance policy if you own your home. If you are renting, proof of residency may be a lease agreement, signed by the landlord/agent, that lists the parent/guardian’s name and the name of the students to be enrolled in our district. In situations where one family is sharing a home or apartment with another, please contact the Records Compliance Officer at (614) 921-7096.
2. BIRTH CERTIFICATE
The original or a certified copy of your child’s birth certificate. (If you do not have your child’s birth certificate, contact the Bureau of Vital Statistics in the city your child was born to request another copy. This process can take up to three weeks to receive this birth certificate.)
3. OFFICIAL IMMUNIZATION RECORD:
If you have an incomplete record or you do not have one, please contact your physician’s office for a copy of this record. You MUST bring this when registering your student, even if it is not complete.
Required immunizations
Diphtheria, Tetanus, Pertussis (DTP)
- Preschool: 4 doses of DTaP, DTP, or DT or any combination.
- Kindergarten: 5 doses of DTaP, DTP, or DT, or any combination, if the fourth dose was administered prior to the 4th birthday
- Grades 1-12 : 3-4 doses of DTaP, DTP, DT or Td or any combination.
- Grade 7: 1 dose of Tdap or Td vaccine must be administered prior to entry.
- Preschool: 3 doses of OPV or IPV or any combination of OPV or IPV.
- Kindergarten : 4 doses of any combination of OPV or IPV, the final dose must be administered on or after the 4th birthday regardless of the number of previous doses.
- Grades 1-12: 4 doses if a combination of OPV or IPV was administered.
- Preschool: 1 dose of MMR administered on or after the first birthday
- K-12: 2 doses of MMR. Dose 1 must be administered on or after the first birthday. The second dose must be administered at least 28 days after dose 1.
- Preschool: 3 or 4 doses depending on the vaccine type, the age when the child began the 1st dose and the last dose must be after 12 months or 1 dose if given on or after 15 months of age
- Preschool: 3 doses of Hepatitis B
- K-11: 3 doses of Hepatitis B. The second dose must be administered at least 28 days after the first dose. The third dose must be given at least 16 weeks after the first dose and at least 8 weeks after the second dose. The last dose in the series (third or fourth dose), must not be administered before age 24 weeks.
- Kindergarten: 2 doses of varicella vaccine must be administered prior to entry. Dose 1 must be administered on or after the first birthday. The second dose must be administered at least 28 days after dose 1.
- Grade 1-4: 1 dose of varicella vaccine must be administered on or after the first birthday
- Students born in another country or any student who has traveled out of the country for more than 90 days are required to have a Tuberculin skin test. The test that must be used in the U.S. is the Mantoux Test 5 TU PPD. Written proof of this test and the results are required for school attendance.
4. CUSTODY PAPERS
(If applicable) Per State of Ohio Law, (ORC 3313.672) and the Missing Children’s Act, we are required to have an official, court stamped custody document when both natural parents are not in the home.
Verify your home address to confirm eligibility to attend Hilliard City Schools
You must reside within the Hilliard City Schools District to attend. If you are unsure if you reside in the boundaries of the Hilliard City School District, please check the following documents to verify.
Attendance Area Maps
Elementary Schools
Sixth Grade
Middle Schools
High Schools
Registration Date Has Passed
The assigned registration day for your child’s elementary school has passed, please call 921-7096 to schedule a registration appointment as soon as possible.