About our schools Registration

Requirements

As you prepare to register your student, it is important to be aware of the procedure the District has established so that the process can go smoothly. To register in the Hilliard City School District it is the parent's/legal guardian's responsibility to provide the following documents:

1. PROOF OF RESIDENCY:
Proof of residency may be a current (within the last year) closing statement or a current mortgage statement if you own your home. If you are renting, proof of residency may be a lease agreement that lists the parent/guardian’s name and the name of the students to be enrolled in our district.  In situations where one family is sharing a home or apartment with another, please contact the Records Compliance Officer at (614) 921-7096.  (Kindergarten: We will not screen any child without proper proof of residency.)

2. BIRTH CERTIFICATE:
The original or a certified copy of your child’s birth certificate.(If you do not have or cannot locate your child's birth certificate, contact the Bureau of Vital Statistics in the city your child was born to request another copy. It can take up to three weeks to receive this birth certificate. Please plan accordingly.)

3. OFFICIAL IMMUNIZATION RECORD:
If you have an incomplete record or you do not have one, please contact your physician's office for a copy of this record. You MUST bring this when registering your student even if it is not complete.

School Year 2009-10 Required immunizations include:

  • Diphtheria, Tetanus, Pertussis (DTP) - 5 doses :
    If the dose was administered after the fourth birthday, then only four doses are required.
  • Polio - 4 doses:
    If the third dose was received after the fourth birthday, then only three doses are required.
  • Measles, Mumps, Rubella (MMR) - 2 doses:
    The first dose must have been received on or after the first birthday and the second dose at least 28 days after the first.
  • Hepatitis B - 3 doses :
    The second dose must be given 28 or more days after the first, and the third dose at least two months after the second, and at least four months after the first. If the third dose is given before six months of age, the child must have a fourth dose.
  • Varicella (Chickenpox) - 1 dose: The first dose must have been received on or after the first birthday. Children having had the disease are exempt from this requirement. However, they will need a written statement from the parent/guardian or healthcare provider to fulfill this requirement.
  • TB Testing:  Students born in another country or any student who has traveled out of the country for more than 90 days are required to have a Tuberculin skin test.  The test that must be used in the U.S. is the Mantoux Test 5 TU PPD.  Written proof of this test and the results are required for school attendance.

School Year 2010-11 Required immunizations include:

  • Diphtheria, Tetanus, Pertussis (DTP)
    • Preschool: 4 doses of DTaP, DTP, or DT or any combination.
    • Kindergarten: 5 doses of DTaP, DTP, or DT, or any combination, if the fourth dose was administered prior to the 4th birthday
    • Grades 1-12 : 3-4 doses of DTaP, DTP, DT or Td or any combination.
    • Grade 7: 1 dose of Tdap or Td vaccine must be administered prior to entry.
  • Polio
    • Preschool: 3 doses of OPV or IPV or any combination of OPV or IPV.
    • Kindergarten : 4 doses of any combination of OPV or IPV, the final dose must be administered on or after the 4th birthday regardless of the number of previous doses.
    • Grades 1-12: 4 doses if a combination of OPV or IPV was administered.
  • Measles, Mumps, Rubella (MMR)
    • Preschool: 1 dose of MMR administered on or after the first birthday
    • K-12: 2 doses of MMR. Dose 1 must be administered on or after the first birthday. The second dose must be administered at least 28 days after dose 1.
  • Haemophilus Influenzae Type b (HIB )
    • Preschool: 3 or 4 doses depending on the vaccine type, the age when the child began the 1st dose and the last dose must be after 12 months
      or 1 dose if given on or after 15 months of age
  • Hepatitis B
    • Preschool: 3 doses of Hepatitis B
    • K-11: 3 doses of Hepatitis B. The second dose must be administered at least 28 days after the first dose. The third dose must be given at least 16 weeks after the first dose and at least 8 weeks after the second dose. The last dose in the series (third or fourth dose), must not be administered before age 24 weeks.
  • Varicella (Chickenpox)
    • Kindergarten: 2 doses of varicella vaccine must be administered prior to entry.  Dose 1 must be administered on or after the first birthday. The second dose must be administered at least 28 days after dose 1.
    • Grade 1-4: 1 dose of varicella vaccine must be administered on or after the first birthday

4. CUSTODY PAPERS:
If applicable. Per State of Ohio Law (ORC 3313.672) and the Missing Children’s Act, we are required to have a copy of custody documents when both natural parents are not in the home.

5. STUDENT REGISTRATION FORM:
All pages completed. [Click to download the form.]

Registration cannot be completed and your student may not begin attending without the above documents. Once the registration is complete, it is a minimum of 2 days before the student will actually attend school. If you have any questions, contact the Records Compliance Office (614) 921-7096.